Setting Rooms as Reservable

Before enabling the Maptician Room Signage feature, each of your conference and meeting rooms will need to be configured as Reservable. Below are the steps to configure a conference or meeting room as reservable.

1. Log into Maptician.
2. Select the Map Editor tab from the left-hand navigation bar, click the blue Load Map button, select the map you want to open, and click the green Load.

3. Once the map is open, locate the room you want to set as reservable and select it. This will show the room information section on the right side of the screen.
4. In the room information section click on the Reservations tab.
5. Next to Reservable, check the “Room is Reservable” box. Selecting this makes the room reservable.

5. Repeat this process for all rooms that you want to make reservable. When done, click the Save button at the top right of the window and then close the map.

Configure Room Signage

To activate and configure Room Signage for your organization, log into Maptician and follow the steps below.

1. Select the Locations tab from the navigation bar on the left side of the page.
2. Select the Manage Rooms tab at the top of the page.
3. To the right of the Search box, click on the “Reservable Only” button. This will filter the selection to only showrooms that are configured as reservable.
4. Under the Room column click on the room name to open the Room Information.

5. On the left side of the Room Information window, click the Room Signage This is where you will configure the Room Signage settings that are listed below.

Signage App User Name

This is the User Name that you will use to log into the Room Signage web app for each room. The User Name has a 5-character minimum and 20-character maximum requirement and is case-sensitive. Once you have entered the name of your choosing, check the box next to “Enable Meeting Room Signage app for this room” and click the green Save Changes.

Set Signage Password

Enter the password that will be used for logging into the room signage application. The password must be between 8 and 15 characters, and contain an uppercase, lowercase, and a numeric character. We suggest creating a separate list of usernames and passwords for all of the meeting and conference rooms you configure. Once entered click the green Set Password.

Set Settings Access Code

This setting is optional. Entering a short numeric access code here (1-12 digits) will restrict access to the settings menu in the Room Signage app. Click the green Set Password button after entering the optional access code.

Signage Background Image

This setting is optional. This setting allows you to upload a custom background image into the Room Signage app. Click the Load Image button to select your custom image. Once selected click the Set Image button and the image will be displayed. It can then be selected as a background in the Room Signage application.

Close Active Sessions

This allows you to force log out of all active sessions for a room signage app. If you click the Close Active Sessions button you will need to log back into Room Signage on that specific device. Note that this only closes all sessions and logs out of the room account for the conference or meeting room that you are viewing the settings for.

Bi-Directional Calendar Syncing

• Calendar Sync: This feature is optional. If it is enabled, it will allow Maptician to sync room calendar events between Maptician’s internal reservation calendar and an external calendar. This sync may be uni-directional or bi-directional, depending on the selection. Instructions for configuring Calendar Sync can be found here: Configuring Maptician Calendar Sync.

Reporting

Reporting for Room Signage is available under the Reports section in Maptician.

• Report Name: Meeting Room Signage Status.
• Available Info: Room Location, Room Name, Room Type, User Name, Version of Room Signage Application, IP Address and Settings Code.