How do I manage my leases?
How to add and manage your leases in Maptician.
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Table of Contents
The Leases tab enables organizations to add and manage leases for their existing office locations and even floors if desired. This tab provides valuable information like which locations have leases, how much time is left on the lease, the monthly cost of the lease, and the cost broken down by square foot.
Add a New Lease
To add a new lease, follow the steps below:
- Navigate to the Locations tab.
- In the top menu, click Leases.
- Click the plus (+) icon.
- Fill out the following information about the lease:
Create New Lease: Info
- Lease Name
- Lease Number (optional)
- External Reference ID (optional)
- Landlord (optional)
- Lease Start
- Lease End
- Duration: This is automatically calculated based on the lease start and end
- Max Occupancy (optional)
- Parking Spaces (optional)
Create New Lease: Space
- Location: Choose the location the lease is for.
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Full Location or Specific Sections: If the lease is being applied to the entire location, place the entire cumulative square footage in the Location Size field. If this lease is for an individual floor that has a Section previously drawn for it, you will be able to choose this section to apply to the lease.
- Want to learn more about how to get Sections to work with your leases? View our article on How do I add a Section to be used for a lease?
Create New Lease: Cost
- Total Lease Cost
- Once all information has been entered, click the green Create button to add the new lease.
Delete a Lease
If you no longer lease a specific location, you can remove an existing lease at any time. Please note that by deleting a lease, you will lose access to any reporting related to this lease. To delete a lease, follow the steps below:
- Navigate to the Locations tab.
- In the top menu, click Leases.
- Select a lease to remove.
- Click the trash/delete icon. Note: When a lease end date is reached, the system automatically removes it from the Active Leases list. However, if you want to remove the lease permanently from the system, you will need to complete the steps above.