How do I setup and configure Buffer Times?
Buffer times allow separate set up and tear down periods before and after a meeting. This page walks through how to enable buffer times and set a default if needed.
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Table of Contents
Enabling Buffer Times
Account Admin now have the ability to enable and disable buffer times, as well as set default buffer times within Settings > Reservations > Buffer Time. To turn on buffer times, select "Activate Buffer Times". From there, you have the ability to input any default buffer times.
Default Configurations of Buffer Times
If you choose to set default buffer times, there are six different configuration options.
- Default Buffer Before (All Resources)
- Default Buffer After (All Resources)
- Default Buffer Before (Rooms)
- Default Buffer After (Rooms)
- Default Buffer Before (Seats)
- Default Buffer After (Seats)
Overriding Default Settings
Room and seat default buffer times will override the global default values. If room and seat values are not set, then the global default buffer times will be applied. If both the resource and global default values are not set then there will be no default buffer times set.
Editing Default Buffer Times
If the user making the reservation can edit buffer times, these buffer time defaults can be altered or added. If the user doesn’t have permission to edit buffer times and there are default buffer times, these times will be applied to the reservation and cannot be edited by the user.
Default Buffer Time Outcomes with Different Scenarios
Default buffer times will be automatically applied based off of the different reservation creation scenarios. Below are a few examples of what to expect:
Reservation Calendar for seats and room
- Weekly view - adds both before and after default buffer times if applicable
- Monthly view - adds both before and after default buffer times if applicable
- Agenda view - adds both before and after default buffer times if applicable
Map view for seats and rooms
- Quick reserve - will NOT add either buffer times
Finder view for seats and rooms
- Adds both before and after default buffer times if applicable
Room signage - rooms only
- Book a room - only adds the after default buffer time if applicable
- Click and drag - adds both before and after default buffer times if applicable
Mobile web view
- Quick reserve - does NOT add either buffer times
- Reservation form - adds both before and after default buffer times if applicable
