About Bulletins

Bulletins are announcements that can be added to Maptician to share important information with your employees. They can be set to be viewable by the entire organization or limited to a specific office or department.

Bulletins can be categorized as any of the following:

• Announcement
• Event
• New Hire
• Holiday
• Meeting
• Training
• Transfer/Relocation

Each of the bulletin categories has corresponding colors to distinguish them. Bulletins are also customizable by type. For example: Event-based bulletins support RSVPs, as well as comments from employees. 

Create a Bulletin

1. Navigate to the Organization tab.
2. In the top menu, click Bulletin.
3. To create a new bulletin, click Add Entry.

4.  Select your desired bulletin type. Note: Announcement, Event, Meeting and Training events allow both RSVPs and comments, if activated. The remaining New Hire, Holiday and Transfer/Relocation only allow comments, if activated.
5. Each bulletin type is associated with a default icon. To change it, click on the icon, and a drop-down menu appears. Click to select a new icon. 
6. Create your event title. This is also the Bulletin Title and is visible to those who receive the bulletin notification. 
7. Enable RSVPs and/or comments if applicable. These can also be turned off at any time. Note: The Comments feature is only visible on the mobile app. The RSVP button is only available on the mobile app, but you can view a list of attendees on both the mobile app and the desktop version.
8. Fill out the bulletin details. This is the body of the bulletin post and is visible to those who receive the bulletin notification.
9. If you are creating a New Hire or Transfer/Relocation bulletin, you have the option to link the employee's profile to the bulletin. Click in the Occupant to Reference field and select the desired occupant.

10. Select the location for the bulletin.
    1. If the post is for a New Hire/Transfer, select the office they were hired for.
    2. If the post is for a scheduled event, select the office where it’s happening. 
11. Select a room or seat
    1. If the bulletin post is for a scheduled event, select the room where the event is. For example, a meeting may be held in your Headquarters' conference room.
    2. If the bulletin post is for a New Hire/Transfer, select the seat they will be assigned. This allows team members to know when and where to expect the new employee.

12. Select the date for the event.
    1. If the bulletin post is for a New Hire/Transfer, select their start date. 
13. Select the date range for the bulletin post visibility. The display start date determines how long before the event your bulletin is visible and how long it continues to display after the end of the event. 
14. Decide who the bulletin post is for. Select the check box at the top to display the bulletin post to the entire organization, across all locations and departments. Select a location or department to limit scope visibility to only a specific location or department. 
    1. The “Limit to Office” drop-down menu gives you a list of your company’s locations to choose from.
    2. The “Limit to Department” menu gives you a list of your company’s departments to choose from.
15. Click Create to add your bulletin.
16. Refresh your page if your bulletin post does not appear.

Edit an Existing Bulletin

To re-purpose an existing bulletin, select the bulletin and then click the Edit Entry button. This directs you through the bulletin creation process outlined in the above section. Make any updates and adjust the event time and display start and end dates/times.

Bulletin Features

Email to Calendar

All bulletins have an Email to Calendar option. This feature is available for both desktop and mobile devices. Click the button to send an event email to your registered email address. This allows you to add the event to your personal or work calendar. 

RSVPs

Event-based bulletins can accept RSVPs if activated. To view attendees, navigate to the Bulletin main page. To the right of the bulletin, a column labeled Attendees contains the number of attendees. Click on this number to see a full attendee list. On mobile, you can view attendees by selecting the bulletin and going to the “Attendees” tab. 

Comments

Bulletin comments are available for all post-types. However, employees can only post and see comments on mobile. To get to the comments, open the bulletin on your mobile device and go to the “Comments” tab. 

Not Seeing Your Bulletin?

If you just created a post but you’re not seeing your bulletin on your home page bulletin board, your current date may be outside of the display date range. To correct this, edit the bulletin post to encompass your current date in the display date range. If that’s not the issue, you may have limited the scope of the bulletin visibility to a location or department that you are not a part of.